Ebor Academy Trust is the data controller of the personal information you provide to us. This means the Trust determines the purposes for which, and the manner in which, any personal data relating to pupils and their families is to be processed.
Wendy Harrington, is the Data Protection Officer. The role is to oversee and monitor the Trust’s data protection procedures, and to ensure they are compliant with the GDPR. The data protection officer can be contacted by phone on 01904 553404 or email: dpo@ebor.academy.
Ebor Academy Trust holds the legal right to collect and use personal data relating to pupils and their families, and we may also receive information regarding them from their previous school, LA and/or the DfE. We collect and use personal data in order to meet legal requirements and legitimate interests set out
in the GDPR and UK law, including those in relation to the following:
In accordance with the above, the personal data of pupils and their families is collected and used for the
following reasons:
In some cases, your data will be outsourced to a third party processor; however, this will only be done when we are satisfied that they have met our data compliance / policy expectations or when the law requires Ebor Academy Trust to share your data. Where your data is outsourced to a third party processor, the same data protection standards that Ebor Academy Trust upholds are imposed on the processor. Information regarding the third parties in the Ebor Academy Trust Compliance Agreement for Suppliers is located on
the website http://www.eboracademytrust.co.uk/policies/
The categories of pupil information that the Trust collects, holds and shares include the following:
Personal information including
Characteristics including (optional)
Attendance information
Assessment information
Relevant medical information
Information relating to SEND
Behavioural information
Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis. When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed. Where consent is required; the Trust will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.
In accordance with the GDPR, Ebor Academy Trust does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected in line with legal guidance. Information regarding retention of personal data can be found in the Ebor Academy Trust Records Management Policy on the website http://www.eboracademytrust.co.uk/policies/
Ebor Academy Trust is required to share pupils’ data with the DfE on a statutory basis and with Ofsted in line with Ofsted requirements.
The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England. Ebor Academy Trust is required by law to provide information about our pupils to the DfE as part of statutory data collections, such as the school census; some of this information is then stored in the NPD. The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:
The DfE and Ofsted has robust processes in place to ensure the confidentiality of any data gathered including any data shared from the NDP is maintained.
Ebor Academy Trust will not share your personal information with any third parties without your consent, unless the law allows us to do so. Where appropriate the Trust routinely shares pupils’ information with:
Pupils’ destinations upon leaving Ebor Academy Trust including:
The Local Authority including:
The National Health Service
ParentPay
Safeguarding and Child Protection (CPOMs)
Childcare Voucher providers
Parents and pupils have the following rights in relation to the processing of their personal data.
You have the right to:
Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.
If you have a concern about the way Ebor Academy Trust and/or the DfE is collecting or using your personal data, you can raise a concern with the Information Commissioner’s Office (ICO). The ICO can be contacted on 0303 123 1113, Monday-Friday 9am-5pm.
If you would like to find out more information about how we and/or the DfE collect, use and store your personal data, please visit our website http://www.eboracademytrust.co.uk/policies/
Cookie | Duration | Description |
---|---|---|
cookielawinfo-checkbox-advertisement | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Advertisement" category . |
cookielawinfo-checkbox-analytics | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics". |
cookielawinfo-checkbox-functional | 11 months | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". |
cookielawinfo-checkbox-necessary | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary". |
cookielawinfo-checkbox-others | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other. |
cookielawinfo-checkbox-performance | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance". |
CookieLawInfoConsent | 1 year | Records the default button state of the corresponding category & the status of CCPA. It works only in coordination with the primary cookie. |
DYNSRV | session | This cookie is used for load balancing purposes to decide which server to send the visitor. |
viewed_cookie_policy | 11 months | The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data. |
Cookie | Duration | Description |
---|---|---|
__cf_bm | 30 minutes | This cookie, set by Cloudflare, is used to support Cloudflare Bot Management. |
S | 1 hour | Used by Yahoo to provide ads, content or analytics. |
Cookie | Duration | Description |
---|---|---|
CONSENT | 2 years | YouTube sets this cookie via embedded youtube-videos and registers anonymous statistical data. |
Cookie | Duration | Description |
---|---|---|
NID | 6 months | NID cookie, set by Google, is used for advertising purposes; to limit the number of times the user sees an ad, to mute unwanted ads, and to measure the effectiveness of ads. |
VISITOR_INFO1_LIVE | 5 months 27 days | A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface. |
YSC | session | YSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages. |
yt-remote-connected-devices | never | YouTube sets this cookie to store the video preferences of the user using embedded YouTube video. |
yt-remote-device-id | never | YouTube sets this cookie to store the video preferences of the user using embedded YouTube video. |
yt.innertube::nextId | never | This cookie, set by YouTube, registers a unique ID to store data on what videos from YouTube the user has seen. |
yt.innertube::requests | never | This cookie, set by YouTube, registers a unique ID to store data on what videos from YouTube the user has seen. |
Cookie | Duration | Description |
---|---|---|
COMPASS | 1 hour | No description |
incap_ses_801_705104 | session | No description |
visid_incap_705104 | 1 year | No description |